Keep the minutes of all Board meetings, distribute the minutes to the Board members, obtain approval of minutes, and maintain the minutes (digital and backup).
Schedule the Board meetings at John Wesley United Methodist Church, notify Board members of schedule and the newsletter editor for publication in the Champions Community Bulletin.
Sign with the President or Vice President in the name of the Association all contracts, conveyances, transfers, assignments, authorizations, and other instruments of the CCIA.
Maintain permanent files on all contracts, litigation documents, deed restrictions, bylaws, Board Members Responsibilities and Procedures, etc. on behalf of the CCIA.
Prepare new Board Member Packets when new Board Members are elected.
Maintain Board Member's contact information, distribute to Board as need and when changes are made, also forward applicable information to the newsletter editor for publication in the Champions Community Bulletin and to the Membership and Activities Director for the Directory.
Act as the Board Member Liaison to the Champions Community Bulletin Newsletter Editor.
Inform the Board of activities within the wider community affecting residents of Champions. This includes but is not limited to interfacing with the Champions Area Volunteer Fire Department, other neighborhood Boards, and other Northwest Harris County organizations.
Act as the Board Member liaison to our Water Board, periodically attend their Board Meetings, and report ongoing activities to our Board.
Make deed restriction information available to all residents and take the necessary action to resolve any deed restriction violations.
Maintain applicable documents in reference to noted deed restriction violations.
Communicate and coordinate with CCIA attorneys concerning letters to residents about "Failure to abide by Champions Deed Restrictions" and legal notifications concerning "Forced Maintenance" of properties.
Oversee the Deed Restrictions Committee.
Act as the Board Member Liaison to the Architectural Control Committees.
Determine and document what neighborhood areas need to be worked on (i.e., landscaping, entrance signs, holiday decorating), obtain bids for work, and submit for approval.
Coordinate/oversee all landscaping work.
Create annual budget for beautification projects and submit for approval.
Obtain holiday decorations and coordinate dates for decorations to be displayed and taken down.
Work closely with the Maintenance Director on landscaping maintenance.
Oversee the Beautification Committee's projects.
Act as the Board Member liaison to our contracted landscaping maintenance crew (for common grounds areas: mowing, weeding, fertilizing, sprinkler repair, etc.), monitor service, and negotiate contract, as needed.